Competitive Bid Administration

What it is

We run the entire competitive bid on your board's behalf: build the scope, write the RFP, pre-qualify vendors, collect sealed bids, open them on the record, and hand your board an evaluation chart that compares apples to apples.

A complete bid file comes with it: the RFP, the bids, the opening record, the evaluation chart, and the board's decision, organized so any future board member can pick it up cold.

Who it's for

• Boards facing a major project who want a bid process that stands up to skeptical owners.
• Self-managed associations that have never run a formal RFP and don't want to learn by making an expensive mistake.
• Management companies that want to offer their boards an independently run bid process. See the partnership program.

How it works

• Scope development. We define the work precisely, so every bidder prices the same job, the single biggest source of bad bids is a vague scope.
• Vendor vetting. Insurance verification, license checks, references, and background review before a vendor is invited to bid.
• Closed, sealed bids. Bids come to us, not to anyone with a relationship to a bidder. Nobody sees a competitor's number.
• Recorded opening. Bids are opened together, on the record, with results documented for the association's file.
• Evaluation chart. A side-by-side leveling of price, scope coverage, exclusions, schedule, and qualifications, in a format a volunteer board can actually read.
• Board recommendation packet. Your board makes the call. Our paperwork is what backs it up later.