RFP Creation & Project Scope

What we build

When your association takes on a large exterior project, replacing siding is rarely just siding. We build the full scope first:

• What else needs attention while the crews are already there, so you are not paying for access twice.
• The right method and materials for a community of your size and construction type.
• What other building components the work will touch or expose.
• How the project affects landscaping, drainage, and grounds.
• Site logistics: traffic flow, resident access, staging, and phasing across the community.

What we write RFPs for

Every project type below gets a scope built from the actual conditions on your buildings, and an RFP contractors can price without guessing:

• Roof replacement. Tear-off scope, deck repair allowances, ventilation and ice-and-water detail, the line items Minnesota roofs live or die on.
• Siding and full reclad. Fiber cement, engineered wood, steel, or vinyl, with the housewrap, flashing, and trim details spelled out.
• Windows and doors. Full-frame versus insert replacement, glass and frame specs that hold their seal at twenty below, and the perimeter sealant detail.
• Decks, balconies, and railings. The structural and attachment details a bid has to price, phased across occupied buildings.
• Concrete, asphalt, and drainage. Flatwork, approaches, and the grading that keeps water away from the buildings.
• Water intrusion and envelope repair. Finding the actual source first, then scoping the fix, so you repair it once.

Materials advice from the product side

Thirty years in building products, from the plant floor to the jobsite, sits behind every spec we write. We know how the product on your wall came out of the forest or the ground, and what it takes to install it so it lasts. When the board is weighing fiber cement against engineered wood, or a mid-grade shingle against an impact-rated one, you get a straight answer grounded in how those products actually perform here.

How it fits your reserve study

This complements your reserve study. The study tells you what is due and roughly what it costs. We turn that into a real, buildable scope, so when it goes to bid, every contractor is pricing the same complete picture, and the board is not hit with change orders for everything the scope missed. When the scope is done, we take it straight into a clean competitive bid.